Menu

Constitution of Strathglass Shinty Club

  1. Name

The name of the organisation shall be Strathglass Shinty Club, hereinafter referred to as the “Club”.

  1. Objectives

The Club is established to pursue the following objectives:-

a) Participation in sport of Shinty, hereinafter referred to as the “sport”.

b) Foster and encourage the development and playing of shinty at all levels within Strathglass.

c) Integrate with and assist in the development of the wider community.

d) Membership of appropriate leagues for the purpose of establishing regular competitive play for the teams representing the Club.

e) The provision of training and playing facilities for its members.

f) Promoting and maintaining the highest standards of technical competence and safety in the sport.

g) Upholding the rules of the sport.

h) Providing equal opportunities for successful participation by all sections of the community.

i) The promotion of the sport.

  1. Affiliation

The Club shall be affiliated to the Camanachd Association.

  1. Trustees

The trustees of the Club shall be the Club’s elected president, secretary and treasurer.

If at any time there is no committee or management in existence, the trustees shall duly convene a public meeting with a view to the appointment of same on the same terms and conditions as the original committee.

In the event of any vacancies arising in the office of trustees and there being no committee of management in existence, it shall be in the power of the governing body to appoint such suitable person or persons to act as trustees as they in their exclusive discretion shall think fit, such trustees to act ad interim until a properly constituted committee of management shall have appointed trustees from their numbers as aforementioned.

  1. Membership

All members are subject to the Constitution of the Club and the regulations of the National Governing Body.

a) Membership of the Club is open to all individuals provided they comply with this Constitution and Code of Conduct.

b) No person shall be refused membership on the grounds of race, colour, creed, religion, sex, sexual preference, impairment or disability.

c) All applications for membership shall be accompanied by the appropriate annual membership fee, which shall thereafter be payable on demand. 

d) Each fully paid up member shall be entitled to attend and vote at General or Annual General Meetings.

e) Members may be elected and serve on the Management Committee.

f) The club will publish and all members will have access to

  • the Club’s Constitution,
  • Code of Conduct,
  • Child Protection Policy,
  • Health and Safety Policy
  • Development Plan and
  • Annual membership fees

g) Members shall be enrolled in one of the following categories:-

  1. i) Ordinary member. All non playing members, whose Club subscription (see clause 12 i) entitles them to vote.
  2. ii) Playing Senior member. All players and officials, aged 16 years or over, who have paid both Club subscription and Camanachd Association registration fee, thereby making them a member of both Strathglass Shinty Club and the Camanachd Association. Senior Members are eligible to vote
  3. iii) Playing Junior member. All players aged 15 years or under who have paid both Club subscription and Camanachd Association registration fee, thereby making them a member of both Strathglass Shinty Club and the Camanachd Association. Junior Members are not eligible to vote

  1. Suspension, Refusal or Termination of Membership

a) The Management Committee shall be entitled to:-

i) Refuse any application for membership on the grounds that such membership would be prejudicial to the objectives of the Club as set out in Rule 2 of this Constitution.

ii) For good and sufficient reason to refuse renewal of any existing membership or terminate or suspend any membership provided that the member concerned shall have the right to be heard by the full Management Committee before a final decision is made.

iii)     Co-opt members to fill vacancies that arise during the year.

b) Any member who fails to pay their fees by the date required shall forfeit their right to representation on the Management Committee and at General Meetings, and may be suspended from taking part in any event under the control of the Club until such fees are paid.

c) Any member under suspension shall be barred from taking part in any match, or at the Committee’s discretion from any event under the control of the club.

d) The Management Committee shall inform the member in writing of any decision to suspend or terminate their membership.

e) Notification of the termination of the membership will be forwarded to the Governing Body.

f) The member may apply for reinstatement at the next General Meeting.

  1. General Meetings

a) Annual General Meeting (AGM)

The AGM shall be held each year at such time and place as determined by the Management Committee, at approximately twelve monthly intervals, but no more than fifteen months after the date of the previous AGM.  At each AGM the following business shall be conducted:-

i) Receive and confirm the Minutes of the previous AGM.

ii) Presentation of the Clubs financial accounts for the year.

 iii) Presentation of the Presidents Report.

iv) Election of Officers to the Management Committee with the President, Vice President, Secretary and Treasurer being appointed for a three year term.

v) Any other business brought before the meeting and deemed relevant by the President.

Notice for an AGM shall be a minimum of 21 days by public notice.

b) Extraordinary General Meeting (EGM)

An EGM may be called upon the written demand of:-

i) 33% of the membership.

ii) The President.

iii) 2/3 majority of the Management Committee.

Notice for an EGM shall be a minimum of fourteen days’ notice, and stating the business to be discussed.

  1. Rules for General Meetings

a) Notice for an AGM shall be a minimum of 21 days by public notice

b) Notice for an EGM shall be a minimum of 14 days.

c) The President or the Vice President, or in his/her absence a member selected by the meeting, will take the Chair.

d) All members shall register with the Secretary prior to the start of the meeting.

e) Each member (clause 5 g) shall have one vote.

f) All votes shall be determined by a simple majority.  In the event of a tied vote, the Chair may exercise a casting vote.

g) The quorum shall be 10 members (clause 5 g) of which at least 4 are Management Committee Members.

h) The Secretary shall keep the Minutes of the meetings and record all proceedings and resolutions, these shall be open for inspection upon request.

  1. Election of Office Bearers and Management Committee

a) The Club office-bearers shall consist of a President, Vice-President, Secretary, and Treasurer

b) The office bearers and members of the Management Committee shall be drawn from the membership, as defined in Clause 5 of this Constitution.

c) Candidates shall be elected by a show of hands and shall be members of the Management Committee from the time of election at that AGM until the conclusion of the following AGM.

d) All nominations of candidates for election shall be proposed, seconded and voted if necessary.

  1. Roles of Office Bearers and Management Committee

a) With the exception of those matters reserved to the Annual General Meeting or a Special General Meeting of the Club in terms of this Constitution, the affairs of the Club shall be conducted by a Management Committee comprising the Office Bearers in clause 9 and a minimum of eight, up to a maximum of fifteen, Committee Members appointed at the Annual General Meeting or at any Special General Meeting called for the purpose.

b) The Management Committee will include, or must appoint, nominated Officers for the purposes of:-

  • Child and Vulnerable Adult Protection (preferably 2, 1 male and 1 female)

c) The Honorary Chieftain will be elected at the AGM (subject to 3 year terms for Office Bearers in clause 7 a) iv), and shall be entitled to one vote at General Meetings.

d) The Management Committee may co-opt any member to any unfilled post until the conclusion of the following AGM, providing that the number of co-optees shall not exceed one third of the total number of persons serving on the Committee at that time.

e) The Management Committee may appoint any sub-committees it may deem necessary to deal with the matters of the Club.  The proceedings of all such Committees shall report to the Management Committee by a representative elected by that sub-committee.

f) The Management Committee will appoint the senior manager(s), the youth manager(s) and a ladies manager all of whom will report to the Management Committee. 

g) The Management Committee will put in place and maintain a Development plan to be reviewed annually and approved at the AGM. Thereafter the plan will be published and made available to the members prior to the start of the playing season.

h) The Management Committee will have discretion as to how to conduct its business but should ensure that appropriate oversight is given to:

i) Club Governance

ii) Team Performance

iii) Fundraising and Sponsorship

iv) Facilities and Equipment

v) Members Health, Safety and Wellbeing

vi) Communications and Community

  1. Rules for The Management Committee

a) The President shall Chair the Meeting, or in his/her absence one of either the Vice President or Secretary or a nominee from the Committee in the event of all those mentioned being absent.

b) Notice of the Meeting shall be given by the Secretary, except when:-

i) The date of the meeting had been agreed at the previous Management Meeting.

ii) In an emergency the President may call a meeting at four days’ notice.

c) The quorum shall comprise four Management Committee Members entitled to vote, as listed at Rule 10 a), two of which must be office bearers.

d) All members of the Management Committee as listed at Rule 10 a) shall be entitled to vote.

e) All votes shall be determined by a simple majority. In the event of a tied vote, the Chair may exercise a casting vote.

f) Management Committee Meetings shall be open to all members of the Club.

  1. Finance

a) The income and property of the Club, however derived, shall be applied solely towards the objectives of the Club as set out in Rule 2, of this Constitution.

b) The Club shall have the power to raise money by means of yearly affiliation fees and match fees as determined by the Management Committee.

c) All monies shall be lodged in bank accounts in the name of the Club.

d) The President, Treasurer and Secretary shall be at least one of the authorised signatories to approve payments on behalf of the Club, for which two signatories shall be needed.

e) The financial year of the Club shall run from 1st November to 31st

f) The Treasurer shall keep books showing all receipts and payments of accounts relating to the Club.  The Club accounts shall be audited annually for presentation to the Annual General Meeting.  The Management Committee shall appoint an auditor who is not a member of the Management Committee.

g) The Club may provide transport to matches where deemed necessary by the Committee.  Where this is the case, each person travelling may be required to pay a contribution as decided by the Management Committee towards defraying the costs.

h) Where public or private transport is used, the Club may make contributions towards costs, at the discretion of the Management Committee subject to the submission of appropriate receipts.

i) The Club Membership fee will confer entry into a100 Club which shall exist to raise funds for the Club.  No more than 50 per cent of the receipts shall be paid out by way of prizes, in such a way as is decided by the Committee of Management, and the total remaining funds shall be used exclusively for defraying of costs of the Club, particularly as regards equipment.

  1. Amendments to the Constitution

This Constitution may only be amended by a proposal intimated to the Club by a member no later than two weeks before the Annual General Meeting and passed by a majority of members present and entitled to vote at an Annual or Extraordinary General Meeting.

  1. The Dissolution of the Club

a) Any resolution to dissolve the Club may be passed at any General Meeting provided that:-

i) the terms of the proposed resolution are received by the Secretary at least forty-two days before the meeting at which the resolution is to be brought forward, and that

ii) at least twenty-eight days’ notice of the proposed resolution shall be given in writing by the Secretary to all members, and that

iii)     such a resolution shall receive the assent of two thirds of those present and entitled to vote.

b) Upon dissolution of the Club, after all Club and Trustee liabilities have been cleared, all remaining financial and material assets shall be given or transferred to the Camanachd Association for the development of the sport.

  1. Declaration

It is hereby certified that this document represents a true and most up to date version of the Constitution of Strathglass Shinty Club.

SIGNATURES

President             ……………………………….

Date                     ……………………………….

Secretary             ……………………………….

Date                     ………………………………..